Writing Effective Press Releases

Having a press release published on a well-known and popular site will generate high-quality traffic to your site. It takes skill to write a press release worthy of this type of inclusion and journalists’ time.

Press Releases as Part of Content Marketing

Press releases are an integral part of a digital marketing strategy because they inform the public (and search engines) of what your company is doing. They share your company’s new developments with people. Some events that might be newsworthy are:

  • Opening a new facility
  • Hiring multiple employees, especially if in one geographical area
  • Hosting or sponsoring an event, whether for fun, charity or business
  • Advancements in research and design (R&D)
  • New product releases
  • Promotional events
  • New partnerships

This is hardly an exhaustive list of what a press release might cover. Whatever the news, it needs to be crafted into a well-written press release.

All press releases follow a relatively simple, standard format. The tricky part of writing a great press release is not following this format but catching a journalist’s or editor’s attention with great content presented within the standard format. The following are some tips on catching someone’s eye and hopefully be published on a highly trafficked site.

Craft the Headline Carefully

The headline is the most important part of the press release. If it is not attention-grabbing, then the rest of your press release will not even be skimmed over. At the same time, the headline needs to remain professional and accurate. Even if you spend half your time crafting a solid headline, that is time well spent.

Make Your Case in the First Paragraph

Journalists and editors will spend very little time reading over your press release, which is why it is crucial to make your case quickly. The most critical information in the press release should be placed at the top of it. The first sentence should state the main point of the press release, and the entire story should be encapsulated in the first paragraph. This gives you only a few sentences to convince someone that your story is worth pursuing. Any supporting information should be included in the following paragraphs after the first one has made the main point.

Quantify Your Claim with Facts and Figures

A press release is made stronger with facts and figures. Journalists do not want to see how well you can use adjectives and adverbs; they are the writers, after all. Cut out any fluff and replace it with hard data that supports your claim.

Grammar Matters

Although journalists and editors are not interested in your creative writing abilities, they do want to see grammatically correct press releases. Proofread your work before sending it out. Since even a single mistake might have a big impact, consider asking a coworker also to read it over.

Quotes Count as Data

Quotes from sources who are close to your brand are valid data. They create a human dimension to the release and provide evidence for its claim. For bonus points, try quoting your boss – a little ego boost never hurt anyone.

Don’t Forget Your Contact Information

Do not forget to include your contact information or someone else’s contact information at your company. This can be placed at the top of the release, which is prominent.

Include More Information (Without a Second Page)

One page is exceptionally limiting; you likely cannot include all the information you want in the release on a single page. Make it easy for journalists and editors to find more information without making them read a second page by linking to helpful resources. Links that provide more information about your company anyone quoted and support your data are appropriate to include.

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Erez Kanaan Founder & CEO
Erez Kanaan is passionate about the latest tech in advertising as he is about family game nights. As a dad, husband, and the brains behind Kanaan & Co., he’s all about mixing innovation with personalization.